Poland Board of Selectmen
Minutes of Meeting
February 2, 2010
CALL TO ORDER/Pledge of Allegiance
Chairperson Wendy Sanborn called the meeting to order at 6:30PM with Selectmen Erland Torrey, Peter J. Bolduc, Jr. and Larry Moreau present. Selectman Cimino was absent with notification. The Town Manager and Recording Secretary were also present.
EXECUTIVE SESSIONs
Plowing / Sanding Costs Negotiation (RSU Properties)
Selectman Torrey moved that the Board of Selectmen enter into executive session with representative(s) of RSU #16 and the Town Manager pursuant to Title 1 MRSA, Chapter 13 Public Records and Proceedings, subsection 405 Executive Sessions, subsection 6(d) - discussions relating to labor contracts and negotiations. Selectman Moreau seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Out of Executive Session at 6:25PM. No action taken.
Planning Board Discussion – Legal / Personnel Issues
Selectman Torrey moved that the Board of Selectmen enter into executive session with the members of the Poland Planning Board, the Code Enforcement Officer, and the Town Manager pursuant to Title 1 MRSA, Chapter 13 Public Records and Proceedings, subsection 405 Executive Sessions, subsection 6(A) - discussions relating to a personnel matters. Selectman Moreau seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Out of Executive Session at 7:05PM. No action taken.
SPECIAL PRESENTATION FYE 2009 Audit
Ron Smith, RHR Smith & Co.
Highlights
- Healthiest position in last five years;
- Designated 30 day survival buffer;
- 300,000 more taken in to the budget then spent;
- 10% of PSB TIF should always go back into the operating budget; as a continued revenue stream for the town while the TIF exists;
- 10% BETE / BETR will not have an effect on the PSB TIFS as long as the contract with PSB is in effect;
- RSU funds have all been transferred over with the exception of one final $300,000 payment;
- Capital reserves are in very good shape;
- The auditor is still in full support of the actions being taken with Bank of America and Library’s funds; reiterating that the funds belong to the town.
Minutes of Previous Meeting
Selectman Moreau moved to approve the meeting minutes of January 19, 2010 as presented. Selectman Torrey seconded the motion. Discussion: None.
Vote: 3-yes 0-no 1-abstained (Selectman Bolduc)
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.) None.
Reports and Communications
Town Manager’s Report – The Town Manager provided a brief verbal summary of his report for the Board.
Financial Reports: FY10 Revenue and Expense
Communications - The following materials were included in the meeting packets:
Planning Bd. Workshop Materials
Skate Park Update
OLD BUSINESS
RSU Transfer Documents – Discussion only.
Budget Timeline / Warrant Articles – Discussion only.
ARRA Deadlines & Duties (Engineering RFP, Environmental, etc.) FYI – Discussion only.
Snow Trail Groomer Agreement
Selectman Moreau moved to authorize the Town Manager to sign the Snow Trail Groomer Agreement as presented. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Stanley Subdivision – Court Decision – Discussion only.
New Business
No Parking – Maine Street – Discussion only.
Fire Rescue Shortfall – The consensus of the Board was to include an additional article in the forthcoming warrant to appropriate supplementary funds for the Fire Rescue Department for the current 2010 tax year.
Public Works Consideration of Vehicle Replacement
Selectman Bolduc moved to authorize the Town Manager to purchase a replacement vehicle for the Public Works Department provided that five separate quotes are obtained on the purchase of a one ton vehicle and a regular pick up. Quotes shall include a plow and sander package. The manager shall select the best purchase that will not exceed a net price of $49,050. Selectman Moreau seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Structure of Warrant Articles – Discussion only.
Public Presentation of Proposed Budget – Discussion only.
Possible Additional Sidewalks – Provided by MDOT (federal funds). The manager was requested to provide more information on sidewalks to the Board for discussion at a later date.
New Road Name
Selectman Moreau moved to approve the new road name of Paloma Drive. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Land Purchase Installment Agreement - Tabled.
Payables
Selectman Moreau moved to approve the bills payable in the amount of $184,467.19 as presented. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Any Other Business
Adjourn
Selectman Moreau moved to adjourn at 9:15PM. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Recorded by: Rosemary E. Roy
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